Pre-registration and enrolment

Prior to using UIB premises, please be aware that if you are not yet registered as a student you are not insured by the University of the Balearic Islands.

Students must be enrolled in the academic year in which the viva defence will be held in order to be allowed to defend their thesis.
For PhD students, the academic year runs from 1^st October to 30^th September of the following year.

Instructions for pre-enrolling on a PhD programme

You are kindly recommended to contact the PhD programme coordinator before starting the pre-enrolment procedure.

In order to formalise your application, you will need to provide all the information requested in the computer application (https://postgrau.uib.es/). The application shall not be deemed as submitted until you click 'Formalise application'. Once finalised, you will receive an e-mail with the application receipt.

Documentation to be attached to your pre-enrolment:

A fully readable copy or the original document with an electronic signature in Adobe PDF format.
Each document type must contain the full corresponding information. You need to attach each document to the matching tab: ID, qualification, certificate, language accreditation, CV, other.
In the 'Research Plan' tab, you need to write a summary of your research plan and state the area of research for your PhD thesis.
Where you have been in contact beforehand with a UIB lecturer, you need to state this in the 'Referee' section. If this person is not affiliated with the UIB, you need to attach his/her CV and contact details (e-mail and telephone number).
Students with overseas qualifications must follow the instructions at the following link: <Doctoral School - Pre-registration and registration - Students with foreign degrees>.
Those interested in obtaining one of the places reserved to individuals with a disability level of 33% or above must attach their disability certificate or accreditation, issued by the Clearinghouse of the Directorate General for Dependency, Social Services and Cooperation of the Regional Government of the Balearic Islands or the relevant authority.

Specificities of the required documentation:

ID: front and back
Admission qualification: front and back
Personal academic transcript certificate showing the average mark: all pages
IMPORTANT: you do not need to attach the admission qualification or transcript for courses taken at the UIB.

Students registered on Master's programmes in current course

You must have finished your programme and paid the certificate issuance fees before the pre-enrolment deadline passes.

Scanned Documentation

Attached digital documents are accepted provisionally and must be copies of the originals or documents bearing a digital signature. The latter exempt you from having to submit the original. After enrolling and up to 31^st January, the originals and a copy of the attached scans with a digital signature must be submitted to the administration services of the Doctoral School and be duly certified and sent by post. The only certification valid for these purposes shall be that issued by a registered Spanish notary public or by delegations of provincial governments. In turn, certifications issued by the home university shall be accepted as long as they include the fee payment receipt.

Admission to a PhD programme

You will receive a notification within the set deadlines (found at: Doctoral School - Pre-registration and registration - Pre-registration and registration) informing you about the decision made about your admission by the Academic Commission for the PhD programme.

IMPORTANT

The entry and admission procedures are required and necessary for registration on PhD programmes.
Admission is not registration.
Non-registered students are not covered by any school insurance policy. Please bear this information in mind when using University of the Balearic Islands facilities.

Initial Registration

Deadlines

The deadlines for each academic year can be found at: Doctoral School - Pre-registration and registration - Pre-registration and registration.

Instructions for Registration

You need to formalise your registration for the academic year within the set deadline (via the link) and following the instructions specified in an e-mail you will receive with the subject line 'Registration procedure'. We kindly remind you that registering within this deadline is essential in order to guarantee your place and access cross-cutting and specific training linked to the PhD programme.

Documentation to Submit

Please bear in mind that:

Where your admission qualification is not from the UIB, you will need to submit the original document or a duly certified copy before 31^st January to the administration services either in the Antoni Maria Alcover i Sureda building, or at the university headquarters in Minorca or Ibiza and Formentera, or by registered post.

The only certification valid for these purposes shall be that issued by a registered Spanish notary public or by delegations of provincial governments. In turn, certifications issued by home universities shall be accepted as long as they include the fee payment receipt.

ID, NIE or passport
If the qualifications are from the UIB, you do not need to submit the following documentation:
Original admission qualifications, certificate (or receipt of having requested it) and original official academic transcript.
- If the documentation is submitted in person at the UIB, you must bring the original and a copy of the documents.
- If you cannot submit the documentation in person, you must send the certified documentation. The only certification valid for these purposes shall be that issued by a registered Spanish notary public or by delegations of provincial governments. In turn, certifications issued by home universities shall be accepted as long as they include the fee payment receipt.
Students benefitting from registration fee discounts or exemptions must submit the corresponding original accreditation documents and copies thereof to the administration services of the EDUIB (large family card, disability level certificate issued by the relevant body, grantholder credentials, etc.).
Students have selected to pay by direct debit need to submit the SEPA authorisation form, duly filled-in and signed by the accountholder, to the porter's lodge in the Antoni Maria Alcover i Sureda building. No appointment is needed.
If your admission qualification is from overseas and not validated, you need to follow the instructions at: Doctoral School - Pre-registration and registration - Students with foreign degrees.
Appendices I and II must be submitted to the Doctoral School, duly filled in and signed.
- Appendix I. Data update commitment in SIRA - Document to be filled in
- Appendix II. Consent to access SIRA data - Document to be filled in

Ongoing Registration

PhD students need to formalise their ongoing registration every academic year within the set deadline.

For PhD students, the academic year runs from 1^st October to 30^th September of the following year

Ongoing registration is done over Acadèmic, except for returning PhD students who first enrolled on the programme before the 2021-22 academic year, who must do it through UIBdigital > Formació (Training) > Matrícula (Enrolment) > Automatrícula (Self-enrolment)

No documentation is required for ongoing registration.

Where you have a renewal request pending resolution, you will need to wait until it is resolved. If the enrolment period has ended, you will need to contact the admin services at the following e-mail: <escoladedoctorat arroba uib.es>.

Before they are allowed to defend their thesis, students must formalise their ongoing registration for the corresponding academic year and pay the fees for the viva defence, which are set out in the Decree governing public fees for academic and administrative services.