La matrícula és el contracte que el doctorand signa amb la Universitat per la tutela acadèmica i pels serveis administratius que rebrà durant l’any acadèmic. Aquest contracte implica pagar l'import corresponent a aquests serveis, sobre el qual es poden aplicar exempcions, bonificacions, beques, etc., en funció de les condicions acreditades.

El pagament d'aquest import dona dret a l'avaluació anual del progrés que fa el doctorand en relació amb el pla de recerca presentat i el document d'activitats.

Personal Details

Please check your name and birth details match your ID document. Be aware that these details are essential for the university to issue your degree certificate, academic transcript and European Diploma Supplement.

You may make any necessary amendments at: UIBdigital > Preferences > Personal Information. For any amendments not available on UIBdigital, please contact admin services.

Enrolment Terms and Conditions

In order to formalise your enrolment for the 2025-26 academic year, you must accept the following terms and conditions.

Personal Data Processing and Transfer

You must select what type of data transfer you agree to, as well as other related terms and conditions regarding personal data processing, in order to formalise your enrolment. You may check and amend your data processing settings in your profile on Acadèmic.

With regard to data protection, please see the additional basic data protection information relating to student enrolment and academic records.

Certificate of Crimes of a Sexual Nature

Students wishing to enrol on a PhD involving contact with minors are required to provide a certificate of crimes of a sexual nature. In this event, when registering for academic supervision you must either authorise the UIB to consult the central registry or undertake to submit a clean certificate yourself.

You are advised to read all the relevant information here.

First pre-enrolment and registration period for new students

Second pre-enrolment and registration period for new students (solely for programmes with empty places).

General deadline period for returning students

• Self-registration: 01/09/2025 - 30/09/2025. Failure to formalise your registration may lead to you losing your place.
  • Ongoing registration is done through Acadèmic. 

You need to formalise your enrolment on a PhD programme through the "Acadèmic" app (the link is at the bottom of this page) within the set deadline. Failure to do so will lead to you losing your spot.

Steps for formalising enrolment

In Acadèmic, click on "Enrolment > Enrol" in the left-hand menu.
To move within the enrolment form, you must use the "Next" and "Back" buttons in the app. Do not use the buttons on your browser. 

Review your personal details and accept the enrolment terms and conditions

In the personal details screen, you need to check that your information is correct, accept the enrolment terms and indicate the type of data transfer you are willing to authorise.

Fill in the statistical survey

Answer the questions asked for statistical purposes.

Select your tutoring subject

You only need to place a checkmarck for the tutoring subject for your first year.

Indicate the payment terms

State whether we need to apply any discount or grant. Please remember that you need to accredit the information you enter by submitting the corresponding documentation to admin services before 31^st January of the current academic year.

You may also state whether you wish to pay by instalments and how many (from those available). Paying by instalments in only possible through direct debit and you must submit the signed SEPA mandate within the set deadline to the Doctoral School.

 Confirm enrolment

The enrolment confirmation screen displays the summary of information that you have entered on each screen for you to accept and confirm enrolment.

After enrolment

You may review the accepted data processing and enrolment terms and conditions via "Acadèmic > My Profile > Data Processing".

The Doctoral School website contains further information about the documentation you need to submit and procedures after enrolment.

Queries and Questions

If you have any queries, please contact the Doctoral School (doctorat@uib.es).

Link to Acadèmic

Access enrolment to start PhD studies
(only available in Spanish at the moment)

You may qualify for different tuition fee exemptions and discounts if you fulfil the required conditions. Certain conditions are already selected, whilst you may select others and accredit them later.

Please see the available exemptions and discounts and the documents to be submitted in each instance.

Failure to submit the required documentation to fulfil the conditions selected in your enrolment, within the set deadline, will lead to automatic reprocessing of your enrolment and non-discounted tuition fees being payable.

The following payment methods are available for self-enrolment: direct debit, payment slip and card payments.

Where direct debit payment is selected, you may either make a single payment for the full amount or select one of the different payment by instalment options, depending on when you enrol. Moreover, if this is the first time you have used your account to make a payment, you will need to submit the SEPA authorisation mandate, signed by the accountholder, within the set deadline. 

Please bear in mind that the first instalment always includes the admin service fees, in addition to the percentage share of the remaining fees, in accordance with the selected payment schedule. 

Payment by Instalments

The following payment by instalments options are available:

• Enrolments formalised between 1^st and 11^th September can be split into:
  1. Two instalments: the first in September and the second in December, each for 50% of the total
  2. Four instalments: September, October, November and December, each for 25% of the total
• Enrolments formalised between 12^th and 30^th September can be split into:
  1. Two instalments: the first in October and the second in December, each for 50% of the total
  2. Three instalments: October, November and December, for 40%, 30% and 30% of the total respectively
• Enrolments formalised between 1^st and 31^st October can be split into two instalments: the first in November and the second in December, each for 50% of the total
• Enrolments formalised from 1^st November CANNOT be split into instalments.

Due dates shall be shown on each payment slip. Moreover, please bear in mind that payments will be processed between the 1^st and 5^th of the corresponding month, except for September which will be processed on the 12^th.

Non-payment

Payment is due immediately after finalising enrolment. Failure to pay will mean you have an outstanding debt with the university and will be unable to carry out or request any procedure.

Total or partial non-payment will lead to a 5% surcharge on the outstanding amount. In this instance, a new deadline is set to pay the total amount. Failure to pay within this deadline will lead to temporary suspension of students' rights and, where applicable, cancellation of all academic services without any right to a refund. Moreover, the unpaid amount will remain outstanding and, until it is fully paid, students are not able to carry out or request any procedure at the university, e.g. the issuance of transcripts or degree certificates, arranging academic records be transferred, requesting any service at the university, applying for spots on other programmes, etc.

Payment of Pending Invoices

If you selected to pay by card during the enrolment procedure, you may make your payment via the Pending debit/credit card payments option in Acadèmic.

Outstanding invoices with other selected payment methods may be settled either by card or by printing out the corresponding payment slip from the Manage pending payments section in Acadèmic.

• Submission deadline for documents
• What happens if you fail to submit your documents
• Documents for submission 

Submission Deadline for Documents

What Happens if You Fail to Submit Your Documents

Where any fee exemption has been applied pending submission of documents and you fail to submit them within the deadline, this status will be automatically withdrawn and the full tuition fees will be due.

Failure to submit the pending original entry and admission documents accrediting the status you selected on your enrolment, as well as failure to accredit your ID, may lead to suspension of your academic rights. Moreover, you will not be able to continue your programme until the matter has been resolved. Where applicable, your enrolment will be automatically cancelled without any right to a refund.

Please bear in mind that you will not be able to request your academic transcript or degree certificate until you submit your original entry and admission documents.

Documents for Submission

Tuition Exemption and Discount Documents

Depending on the circumstances stated in your enrolment procedure, you will need to submit supporting documents to admin services in the Antoni Maria Alcover i Sureda Building. Please bear in mind that you need to book an appointment.

Please see the available exemptions and discounts, and the documents to be submitted in each instance.

Documentation for Direct Debit Payment

If you have selected to pay by direct debit, you need to submit the SEPA authorisation form, duly filled-in and signed by the account holder, to the porter's lodge in the Antoni Maria Alcover i Sureda Building. No appointment is needed.

If your SEPA authorisation is digitally signed by the account holder, you can send it to <doctorat@uib.cat>.

Original Copies of Entry and Admission Documents

• Students with an admission qualification from the UIB must submit the original and a copy of the relevant documents (admission requirements), except for their degree certificate and academic transcript, since the UIB already has them
• Students with non-UIB admission qualifications must submit the original and a copy of all relevant entry and admission documents
• Students with overseas qualifications that have not been validated must follow these instructions. 

You may submit the original or a certified copy* of these documents:

• In-person, at the admin services in the Doctoral School. Appointment required
• By electronic registry, at a registry support office (OAMR) in your town, autonomous region, embassy or consulate. They will then be forwarded to us digitally. You may view the offices in your town or autonomous region here: https://administracion.gob.es/pag_Home/atencionCiudadana/encuentraTuOficina/OficinasRegistro.html
• By registered post addressed to:
  University of the Balearic Islands
  Doctoral School
  Administrative Services
  Antoni Maria Alcover i Sureda Building
  Carretera de Valldemossa, km 7,5
  07122 Palma

Accredit Your Identity

Institutional credentials are used to access different UIB apps (Acadèmic, Aula digital, UIBdigital, e-mail, etc.) and carry out different procedures on the e-services portal. They can be obtained by registering online.

You therefore need to have accredited your identity before 30^th January 2026. Students who have not done so will only have temporary access to the UIB’s online services up to this date. After this date, they will cease to have access until they verify their identity.

The different methods available for accrediting your identity are listed in the IT user ID validation procedure.

Certificate of Crimes of a Sexual Nature

If you have enrolled on a subject where a Certificate of Crimes of a Sexual Nature is required and you have not authorised the UIB to consult your record with the Ministry of Justice in your enrolment application, you will need to submit the certificate.

Recent Photograph

It is important you add a recent photo of yourself to the UIB database. The photo is uploaded when you activate your digital student ID card.

You may only change your photo once per academic year via UIBdigital > Preferences > Personal Information > Identification. Please contact admin services if you have any query.

In turn, it is a good idea to add a recent photo to your Aula digital profile.

Thesis Charter or Commitment Document

The thesis charter is a document setting out the commitment made by doctorands with regard to the Code of Best Practice, and the supervision conditions for doctorands.

The document lists the responsibilities, rights and duties of doctorands, and PhD tutors and supervisors. It also includes the dispute resolution procedure, aspects regarding intellectual or industrial property rights that may arise from the research undertaken for the PhD thesis, the confidentiality commitment and the Code of Best Practice.

The procedure is completed over the Postgrau platform. 

More information about the procedure can be found here. 

Documents to Register on the CV Management App (SIRA)

Students must fill in and sign the appendices below during their initial enrolment to complete their registration in the CV management app:

• Appendix I. Commitment to Update Information in SIRA
• Appendix II. Consent to Access Data in SIRA.

Where after your enrolment date you find yourself unable to continue your programme in the academic year in question due to force majeure, you may request enrolment cancellation over the electronic registry. In this instance, you must accredit the relevant circumstance.

Where the cancellation request is accepted, your time on the programme will be suspended from the request date until you rejoin the programme. You may rejoin your programme up to two years after the request date. In this instance, the time allotted for temporary leave available to doctorands shall be used, except in the circumstances set out in letters a), b), c) and g) or in similar.

Please see all the relevant information about this procedure here.

Returning Students Awaiting an Extension Decision

Do not enrol if you have requested an extension.
Wait until you receive a positive decision and contact administrative services before enrolling: <doctorat@uib.es>.

Returning Students Planning to Sit their Thesis Viva Voce

In order to sit the viva voce, students must first enrol for the relevant academic year and pay the examination fee set out in the fee regulations.

How to Get Your Card:

Use your mobile to activate your digital student ID card:

1. Open the UIB App
2. Accept the terms and conditions
3. Upload your profile picture
4. You will receive an activation call from 8^th September.

Where to Download Your Card:

• Android version
• Apple version.

Who to Contact for Any Issues:

Please contact us by using the support form.

More information about your digital student ID card.